| Overview | Expectations | Positions |
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Welcome Volunteers
Overview
The Message Company is very grateful to all the volunteers who have generously given of their time and talents over the years. We couldn't bring these cutting-edge conferences on consciousness without your help and support. So thank you for being part of the message of The Message Company.
Volunteering is a great way to meet like-minded friends, network, and receive substantial conference discounts while experiencing the fulfillment of giving service.
If you are interested in volunteer opportunities please call our offices to see what positions are open and how you might attend our conferences at a discounts offered.
505-474-0998
If you would like us to contact you about volunteering please click here and fill out the form.
Volunteer Expectations
As a volunteer, you serve to support the mission and vision of The Message Company. Your role is to be helplful, add value to the program participants, and generally contribute to a positive atmosphere at the event.
We expect our volunteers to be on time for all assignments, do what you are asked freely with a "can-do" attitude, go with the flow, attend all trainings and team meetings, accept and respect others, and be free of criticism, judgments and all forms of negativity.
Further, we conduct our events in an alcohol-free, drug-free and fragrance-free environment and we expect all volunteers to serve in harmony with these expectations.
Volunteers give of their service freely with the understanding that you are responsible for your own accommodations and transportation. Volunteer service at our events in no way implies any offer of employment or consideration in any form have been made to me by The Message Company relative to my participation.
We fully expect our volunteers to have an enriching, rewarding experience in both serving and participating in the conference sessions. We expect, like so many of our devoted volunteers, that after volunteering once, you will want to return again and again – and for that we are very grateful.
THANK YOU VOLUNTEERS!
Positions
Bookstore Leader - in charge of setting up the bookstore and conference networking center; supervise bookstore staff; control inventory for all items brought into the bookstore for sale by presenters; make sure all bookstore items are priced and that signs are placed appropriately around bookstore; handle refunds, and close out at the end of the day.
Bookstore staffer - process cash and credit card sales of items in the bookstore. This position requires good people skills, knowledge of credit card machines and calculators, handling cash and checks, filling out sales receipts, and keeping cool under pressure.
CE Coordinator/Leader - train CE Table Volunteers on how to perform their duties and monitor their work; collect forms and follow up with Darby Long after the conference to ensure that attendees receive their continuing education credits.
CE Table Monitor - assist conference attendees in completing CE forms; answer questions regarding CE credits; collect money for CE registration.
Door Monitor Leader - make sure that Door Monitors show up for their shifts, and schedules substitutes when necessary.
Door Monitor - check name badges as attendees enter conference rooms; distribute speaker hand-outs; keep noise down outside conference rooms.
Evening A/V Assistant - assist the Audio/Video team with set-up and monitor A/V needs. Must have prior A/V knowledge and experience.
Exhibit Hall Monitor Team leader - ensure that people show up for their shifts and are performing their duties properly; find substitutes if needed.
Exhibit Hall Monitor - sit/stand at entrance to the Exhibit Hall; be aware of exhibitors' needs and take initiative to resolve any problems that may arise; if exhibitors need to leave the hall for brief bathroom or meal breaks, be available to watch their booths until they return. (This position is only open for certain conferences.)
Floaters - these are volunteers who are available to fill in for others who do not show up, or who must leave the conference early, etc. Floaters may be assigned to a variety of positions, so prior conference attendance and experience in different volunteer jobs is required.
Info Table Leader - must be familiar with hotel layout, shuttle schedules, location of conference rooms, restrooms, elevators, coffee bar, restaurants and casino; make sure that Info Table is tidy and supplied with conference schedules, maps of hotel, flyers on DVD Club, upcoming TMC conferences, and info on Sponsorship as well as other materials that can assist and answer a variety of questions that attendees may ask; train and monitor Info Table volunteers so they can be of service to speakers and attendees; make sure that Info Table is fully staffed as scheduled, and find replacements for volunteers who do not show up.
Info Table - A strong service attitude is needed for this position: set up and break down Info Table and Registration Table; assist with main registration on the first day, check in attendees, obtain updated email addresses, hand out badges, issue conference programs and hand out Speaker packets. Must be familiar with hotel layout, shuttle schedules, location of conference rooms, restrooms, elevators, coffee bar, restaurants and casino; make sure that Info Table is kept tidy and attractive, and well supplied with conference schedules, maps of hotel, flyers on DVD Club, upcoming TMC conferences, and info on Sponsorship; assist attendees' needs and answer questions they may ask.
Networking Room Monitor - monitor the Networking Table in the bookstore, making sure it is kept tidy and attractive; replenish snacks; if needed, serve as backup in bookstore sales area.
Registration Table Leader - set up Registration Table with a supply of registration forms, credit card slips, badges and conference programs; make sure that scheduled registration volunteers are in position and fully trained in how to properly complete a registration form (printed legibly), run a credit card, collect cash or check, attach money to registration forms, and turn in all forms and money to the Registration Table Leader at the end of their shift; make sure that the Registration Table is staffed as scheduled, and find replacements for volunteers who do not show up.
Registration Table - set up and break down Registration Table; complete registrations for walk-ins and attendees who wish to expand their registration from a Day Pass to a Full Conference; attend training in how to properly complete a registration form (printed legibly), run a credit card, collect cash or checks, attach money to registration forms, and turn in all forms and money to the Registration Table Leader at the end of their shift.
Room Monitor Team Leader - ensure that Room Monitors are at their posts for each scheduled event, and if necessary find substitutes; make sure that Room Monitors check-in with Speakers, provide them with water and anything else they may require; Monitors will let Speakers know where they will be sitting so Speakers can easily get their attention if they need anything during the presentation. Instruct Monitors on time keeping and communicating time left to the Speaker. Oversee that microphones are turned on and working and that they are placed appropriately in the conference room. Instruct Room Monitors to be attentive to attendees' questions, and MAKE SURE THE MICROPHONE CAPTURES ALL COMMENTS AND QUESTIONS. This position is the same as a Floater, so you may be called to fill in where backup is needed. See Floaters above for outline of those duties.
Room Monitor - be available and attentive to the needs of the Speaker, providing water, adjusting podium light and/or chairs if necessary, and assisting with setting up his/her microphone; anticipate attendees' questions and make sure that microphones are used properly during the Q & A period; make sure attendees hold their questions or comments until they have a microphone, and show them how to speak directly into the microphone; keep time for Speaker and communicate time left by holding up time cards at 5 minute intervals; collect all microphones at end of the session and any left-over handouts or other materials used during the session.
